Key Takeaways
- Access sales data from anywhere on your phone
- Automatic backups protect against data loss
- Software updates included, always current features
- Lower upfront costs, pay monthly
Quick Answer
Cloud EPOS stores data online, allowing remote access and automatic backups. Local systems store data on-site. For most UK businesses, cloud EPOS offers better value with lower maintenance, though local systems suit specific high-security needs.
The shift to cloud-based EPOS has transformed how UK businesses manage sales and stock. Understanding the differences helps you choose the right approach for your situation.
Cloud vs Local EPOS Comparison
| Factor | Cloud EPOS | Local System |
|---|---|---|
| Data Storage | Secure cloud servers | On-site computer/server |
| Remote Access | Yes, from any device | No, on-site only |
| Backups | Automatic | Manual required |
| Updates | Automatic, included | Manual, may cost extra |
| Internet Required | Yes (offline mode available) | No |
| Initial Cost | Lower | Higher |
| Monthly Fees | Subscription based | Often one-time license |
| Maintenance | Provider handles it | Your responsibility |
Cloud EPOS Benefits
- Access sales data from anywhere on your phone
- Automatic backups protect against data loss
- Software updates included, always current features
- Lower upfront costs, pay monthly
- Easy to add locations or devices
- Provider handles security and maintenance
Choose How You Buy Your EPOS System
UK businesses choose EPOS in different ways depending on budget and growth plans:
EPOS Without Ongoing Software Subscriptions
Many EPOS providers lock businesses into monthly software fees. EPOS Direct offers a buy-once-own-forever option, allowing retail and restaurant owners to avoid long-term subscriptions and keep full control of their system.
Buy Once & Own Forever – From £999 →No software subscriptions • Retail & Restaurant EPOS
Need help choosing the right EPOS system?
When Local Systems Make Sense
- Very unreliable internet in your location
- Highly regulated industries needing data on-premises
- Large existing investment in local infrastructure
- Specific integrations only available locally
Common Misconceptions
- ✗ Cloud EPOS doesn't work if internet goes down (most have offline modes)
- ✗ Local systems are more secure (cloud providers often have better security)
- ✗ Cloud costs more long-term (often cheaper when including maintenance)
Frequently Asked Questions
What happens to cloud EPOS if my internet goes down?
Most cloud systems have offline modes. You can continue taking sales, which sync automatically when connection returns.
Is my data safe in the cloud?
Reputable providers use bank-level encryption. Often safer than local systems as security is managed by experts.
Can I switch from local to cloud EPOS?
Yes, and it's increasingly common. Most of your data can be exported and imported into cloud systems.
Do I need fast internet for cloud EPOS?
Basic broadband is usually sufficient. Even mobile data works in many cases. Speed matters less than reliability.
What if the cloud provider goes bust?
Choose established providers. Good ones allow data export. Your data should always be exportable.
Already have software? Buy EPOS hardware only
Buy EPOS Hardware – Best UK Prices →Touch terminals • Printers • Scanners • Cash drawers • Scales
Ready to Choose Your EPOS System?
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