Key Takeaways
- Hardware costs (till, tablet, printer, card machine)
- Monthly software subscription fees
- Card transaction processing rates
- Installation and setup charges
Quick Answer
A complete EPOS system in the UK typically costs between £49 and £1,500+ depending on whether you buy outright or pay monthly. Pay-as-you-go options like EPOS Direct's £49 bundle include hardware and card machine with no long contracts.
Understanding EPOS costs before you buy helps you avoid overpaying and getting locked into expensive contracts. This guide breaks down UK EPOS pricing so you can make an informed decision for your business.
Key Cost Factors to Consider
- ✓ Hardware costs (till, tablet, printer, card machine)
- ✓ Monthly software subscription fees
- ✓ Card transaction processing rates
- ✓ Installation and setup charges
- ✓ Training and ongoing support costs
- ✓ Contract length and exit fees
Choose How You Buy Your EPOS System
UK businesses choose EPOS in different ways depending on budget and growth plans:
EPOS Without Ongoing Software Subscriptions
Many EPOS providers lock businesses into monthly software fees. EPOS Direct offers a buy-once-own-forever option, allowing retail and restaurant owners to avoid long-term subscriptions and keep full control of their system.
Buy Once & Own Forever – From £999 →No software subscriptions • Retail & Restaurant EPOS
Need help choosing the right EPOS system?
EPOS Pricing Comparison: Buy vs Monthly
| Cost Type | Buy Outright | Pay Monthly | EPOS Direct |
|---|---|---|---|
| Upfront Cost | £800-£2,000 | £0-£200 | £49 |
| Monthly Fee | £30-£100 | £50-£150 | No contract fee |
| Contract Length | Own equipment | 2-5 years | No contract |
| Card Machine | Separate | Sometimes included | Included |
| Total Year 1 | £1,160-£3,200 | £600-£1,800 | £49 + rates |
Common EPOS Buying Mistakes
- ✗ Signing long contracts without checking exit fees
- ✗ Not comparing card transaction rates between providers
- ✗ Ignoring ongoing software subscription costs in your budget
Frequently Asked Questions
What is the cheapest EPOS system in the UK?
Pay-as-you-go options like EPOS Direct offer systems from £49 with no monthly contract, making them the most affordable entry point for UK businesses.
Do I need to pay VAT on EPOS systems?
Yes, most EPOS systems in the UK are subject to 20% VAT. Always check if prices shown include VAT or are plus VAT.
Are card machine fees included in EPOS costs?
Not always. Some providers bundle card machines while others charge separately. EPOS Direct includes a card machine in their £49 offer.
What hidden costs should I watch for?
Look out for installation fees, training charges, software update costs, support call charges, and early termination penalties.
Is it better to lease or buy an EPOS system?
Leasing spreads costs but typically costs more overall and locks you in. Buying outright or pay-as-you-go gives more flexibility.
Already have software? Buy EPOS hardware only
Buy EPOS Hardware – Best UK Prices →Touch terminals • Printers • Scanners • Cash drawers • Scales
Ready to Choose Your EPOS System?
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